The problem of collaborating in WordPress
If you’ve used WordPress for team content creation, you’ve likely experienced some frustration with the collaboration, editing, and updating side of things. Only one person can edit a post at a time in WordPress. You end up copying and pasting content back and forth between documents. Google Docs, then your page optimizer, then WordPress, then back and then forth…There’s no easy way to give feedback or suggestions right on the content. It wastes time and hurts your team’s workflow – as well as just feeling like a real hassle for everyone.
External collaboration tools like Google Docs can get frustrating when it comes to collaboration in WordPress. Multicollab solves this problem by providing Google Docs-style editorial collaboration directly within the WordPress editor.
What are the benefits of Google docs for collaboration?
For many of us, content creation starts in Google Docs because it’s a great free tool to collaborate with other content writers and implement an efficient editorial process for a team. You can highlight some text, comment on it, the writer can reply, you can get back to them with a reference link, and when you’re done, you click on the tick box, and the convo goes away.
It works really well as a free solution. The problem is a lot of SEO today is not just creating new content but updating existing content. If you want to use Google Docs for that, you need to copy the content between Google Docs and WordPress, fix the formatting because it’s going to be messed up, add images that did not copy over, do the actual editing work on Google Docs, re-copy and paste the content back in WordPress, re-fix the formatting again because it’s messed up coming from Google Docs, and finally click the update button in WordPress.
Introducing MultiCollab – Docs-Style collaboration inside WordPress
Multicollab is a WordPress plugin built to work with the same Google Docs-style collaboration directly within the WordPress editor. You and your team can now co-edit posts in real-time, add comments and suggestions, assign tasks, and seamlessly manage the entire content creation and updating process – no copying and pasting required!
There is even a free tier available to get started with core features. Then you can upgrade to Plus, Pro or VIP plans to unlock more advanced functionality. But any tier will dramatically improve your team’s WordPress workflow.
Can I add comments in custom posts?
Yes! Multicollab works perfectly in posts and pages of all types, enabling you to implement an editorial workflow and collaborative editing.
What are the key benefits of using MultiCollab?
- Real-time co-editing – See changes from others live as you work
- All online collaboration inside WordPress
- Google Doc style editorial
- Comments and threaded conversations – Discuss feedback and suggestions right on the content
- Attached files – Share images, PDFs, and other files needed for the post
- Suggestion mode – Propose edits to the text, images, etc.
- Assign tasks – Designate specific people for follow up items
- Activity overview – Quickly see the status of comments and suggestions
- Slack integration – Get notifications and access MultiCollab from Slack
How do user roles and permissions work?
By default, all Super Admin, Administrator, and Editor roles can view, edit, delete, reply, and resolve comments on any posts and pages. Authors and Contributors can only add, edit, delete, reply, and resolve their posts’ comments. For complete control over users’ permissions, you’ll need the premium version.
Is publishing with Multicollab faster?
Short anwer: Yes
This is a serious time-saver for collaborating and updating content. Implementing a streamlined workflow directly inside WordPress with MultiCollab is likely to cut a lot of time out of your initial process. Howver, there is one minor caveat – the plugin may slow down your text editor slightly. But it’s well worth it for the benefits. One good thing is that you can just activate MultiCollab when you need it and deactivate when done.
How Can Multicollab Transform Your Team’s WordPress Content Workflow?
Google Docs compromises your editorial workflow because you can’t take full advantage of all the custom blocks and templates you have designed for your workflow in WordPress. You can save time by avoiding copying and pasting content back and forth between Google Docs and the Gutenberg Editor with Multicollab. It gives you better visibility on collaborative activities across all your posts without leaving WordPress.
You get better management of user permissions on content edit, review, approval, and commenting with custom permissions.
Instant email notifications help keep everyone in the loop when someone assigns, replies, or approves/rejects feedback with Multicollab. Yes!
As we mentioned you can integrate Multicollab with Slack, your CRM, or any other tools your company employs to sync the collaboration activity and data and easily share a direct link to any particular comment.
Is Multicollab Multilingual?
You can use the Multicollab plugin in 6 distinct languages – German, Chinese, Hindi, Spanish, French, and Bengali. Everything from comment boards to settings will automatically sync with your selected language so that you can enjoy streamlined collaboration no matter what language is native to you.
Can You Add Attachments to Comments?
The Attach Document feature allows you to share additional references and context to your comment. Collaborators can attach images or documents to their comments and replies. It opens up the possibility for you to really give solid feedback and ideas with screenshots, screencasts, audio messages, etc.
Does Multicollab Work with both Classic Editor and Gutenberg?
Multicollab doesn’t work on the classic editor – only Gutenberg.
Can you track changes with suggestion mode?
Sometimes, a comment isn’t quite enough, and it’s best to suggest the rewording of a sentence or phrase directly. Like Google Docs, the plugin’s Suggestion mode enabled on Multicollab Premium lets you add edits directly as suggestions to the content to enable the user to accept, reject or collaborate in more detail. Paired with mentions, tagging and notifications, this makes collaborative editing within WordPress a breeze!
You can get Slack notifications!
We mentioned this in the main points earlier, but Multicollab integration with Slack- it’s a game changer:
If you and your team use Slack to communicate internally, you can receive Multicollab notifications in the Slack channel of your choice. You get real-time updates for mentions, replies, and comments – another added streamline.
How Do Custom Permissions Work?
You can decide which team members should have permission to manage comments and suggestions in Multicollab. Settings can be configured to decide who should have access to add a comment, resolve comments, and disable comments. You can configure who should have access to accept or reject suggestions.